| Regulations for the Executive
Board Of
Sligro Food Group N.V. |
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| These regulations were approved
and adopted by the Supervisory Board on 25 January 2005. |
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| 1. |
Definitions |
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In these regulations, the following
terms shall mean: |
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the General Meeting: the General
Meeting of Shareholders of the Company; |
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the Annual Report: the Annual Report
of the Company prepared by the Executive Board; |
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the Works Council: the Works Council
of the Company; |
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the Executive Board: the Executive
Board of the Company; |
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the Supervisory Board: the Supervisory
Board of the Company; |
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the Regulations: the regulations
for the Executive Board as established on 25 January 2005; |
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the Articles of Association: the
Articles of Association of the Company as most recently amended on 18
September 2003 |
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the Company: Sligro Food Group N.V.,
established in Veghel |
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the Chairman: the Chairman of the
Executive Board. |
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| 2. |
Regulations |
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These regulations shall remain in
force until amended in accordance with the following provisions. |
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| 3. |
Duties
of the executive board |
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3.1 |
The role of the Executive Board
is to manage the Company, including responsibility for achieving the
Company’s aims, strategy and policy and the results arising from
them. The Executive Board is accountable for this to the Supervisory
Board and the General Meeting. In discharging its duties, the Executive
Board shall be guided by the interests of the Company and its associated
enterprise, taking into consideration the interests of the Company’s
stakeholders. The Executive Board shall provide the Supervisory Board
in good time with all information needed for the Supervisory Board to
perform its duties. |
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3.2 |
Notwithstanding the general rule
in article 10.1 of these regulations, the Executive Board shall prepare
a report for the Supervisory Board each quarter that sets out the main
points of the Company’s strategic policy, general and financial
risks and the management and control system. This quarterly report shall
be accompanied by a letter from the Executive Board in which the Executive
Board gives further commentary on the report it has prepared and also
provides information on the policy it has followed. |
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3.3 |
The Executive Board shall draw up
an annual corporate plan setting out the intentions for the policy to
be followed in the following financial year. The Executive Board shall
submit the corporate plan to the Supervisory Board for approval. |
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3.4 |
Each year, the Executive Board
shall provide the Supervisory Board with the budget for the following
financial year, the revised version of the long-term plan prepared by
the Executive Board, and a statement that, in the current financial
year, the Executive Board has provided the Supervisory Board with all
relevant information for proper supervision by the Supervisory Board.
These shall be provided in good time so that the Supervisory Board is
able to grant its approval no later than in December of the current
financial year. |
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3.5 |
The Executive Board is responsible
for the Company’s corporate governance structure and compliance
with and enforcement of these regulations. The Executive Board shall
report to the General Meeting on this. |
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3.6 |
The Executive Board shall prepare
the Annual Report. |
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3.7 |
The Executive Board is responsible
for compliance with all relevant legislation and regulations, for managing
the risks associated with business activities and for the financing
of the Company. The Executive Board shall report on this and discuss
the internal risk management and control systems with the Supervisory
Board.
The Company shall, in any event, have the following instruments in
its internal risk management and control system:
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risk analyses of the Company’s operational
and financial objectives; |
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guides for the layout of the financial reports
and procedures to be followed when preparing them; |
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a system of monitoring and reporting. |
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3.8 |
The Executive Board is responsible
for the internal procedures for preparing and publishing the Annual
Report, financial statements, quarterly and/or half-year figures and
ad hoc financial information. The Executive Board is responsible for
the quality and completeness of the published financial reports. |
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3.9 |
The Executive Board is responsible
for organising and enforcing internal procedures to ensure that all
significant financial information is known to the Executive Board, so
that the timeliness, completeness and accuracy of the external financial
reporting is ensured. From this viewpoint, the Executive Board shall
ensure that the financial information from business units and/or subsidiaries
is reported directly to it, and that the integrity of the information
is not compromised. |
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3.10 |
The Executive Board shall convene
General Meetings.
The Chairman shall ensure that agenda items requested in writing by
one or more shareholders who alone or jointly represent at least one
percent of the issued capital (or shares – note: if the shares
are listed on the stock exchange – representing a value of at
least EUR 50 million), are included in the notice of the meeting. The
Chairman is only required to include such items in the notice of the
meeting provided the request for it was received no later than sixty
days before the meeting and not prevented by a substantial interest
of the Company. The members of the Executive Board shall participate
in the General Meeting, unless prevented for substantial reasons. |
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3.11 |
If the appointment of one or more
members of the Supervisory Board is a matter to be discussed by the
General Meeting, the Executive Board shall notify the Works Council
in good time. The Executive Board shall also notify the Works Council
if the appointment of one or more members of the Supervisory Board is
being made on the basis of a proposal by the Supervisory Board on which
a person recommended by the Works Council sits.
If the loss of confidence in the Supervisory Board is a matter to be
discussed by the General Meeting, the Executive Board shall notify the
Works Council in good time. The Executive Board shall also notify the
Works Council of the reasons for the resolution to the General Meeting.
Notice shall be given at least thirty days before the General Meeting
at which the resolution is to be discussed. If the Works Council takes
a position on the resolution, the Executive Board shall notify the supervisory
directors and the General Meeting of that position. |
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3.12 |
The Executive Board has adopted
an internal allocation of duties. Any changes in the allocation of duties
has to be approved by the Supervisory Board. Each member of the Executive
Board is responsible for the duties allocated to him/her, although the
full Executive Board has collective responsibility for policy implemented.
The Executive Board has the following allocation of duties: |
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A.J.L. SLippens is responsible for setting
objectives and strategy of the business run by the Company and the purchasing
and personnel policy; |
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H.L. van Rozendaal is responsible for preparing,
adopting and implementing financial policy; |
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K.M. Slippens is responsible for preparing,
adopting and implementing the foodservice policy; |
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A. Voets is responsible for preparing, adopting
and implementing the foodretail policy. |
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| 4. |
Membership
of the executive board |
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4.1 |
The Executive Board shall have
four members. |
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4.2 |
A member of the Executive Board
may not hold more than two supervisory directorships of listed companies.
A member of the Executive Board’s acceptance of a supervisory
directorship or other position at another Company requires the approval
of the Supervisory Board. All significant other positions shall be reported
to the Supervisory Board and supervisory directorships of listed companies
require the approval of the Supervisory Board. |
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| 5. |
Chairman |
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5.1 |
In accordance with the provisions
of article 23 of the Articles of Association, the Supervisory Board
shall appoint one of the members of the Executive Board to be the Chairman. |
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5.2 |
The Chairman sets the agenda and
chairs meetings of the Executive Board, ensures there is sufficient
time for discussion and decision-making by the Executive Board and is
responsible for the operation of the Executive Board. |
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| 6. |
Ownership
of securities |
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6.1 |
The regulations on ownership of
and transactions in securities other than those issued by the Company
by the members of the Executive Board apply to all members of the Executive
Board. Those regulations are drawn up as a supplement to the Company’s
regulations pursuant to Section 46d of the Act on the Supervision of
the Securities Trade 1995.
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6.2 |
Shares in the Company owned by members
of the Executive Board are long-term investments. |
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| 7. |
Meetings |
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7.1 |
The Executive Board shall meet at
least twelve times a year and otherwise as frequently as one or more
members of the Executive Board so wish. In principle, meetings shall
be held at the Company’s offices, but may also be held elsewhere.
Members of the Executive Board may, with the approval of the Chairman,
participate in meetings of the Executive Board by telephone or video.
The Chairman may decide to hold a meeting by telephone or video. |
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7.2 |
A meeting shall be convened by
the Chairman or the member/members of the Executive Board who requested
it. If practical, notice shall be given in writing at least three working
days before the meeting, accompanied by the agenda and any documents
to be discussed. |
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7.3 |
The agenda of a meeting shall be
set by the Chairman or the member/members of the Executive Board who
requested it. |
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7.4 |
Meetings shall be chaired by the
Chairman. The minutes of the meeting shall be prepared by the Company
Secretary and adopted in the next meeting by the Executive Board and
signed as evidence of this by the Chairman. |
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7.5 |
The minutes shall record the matters
discussed, viewpoints, considerations and decisions taken in the meeting
in such a way that members of the Executive Board not present at the
meeting are given a clear and complete view of what, insofar as relevant,
was discussed during the meeting. A separate list of resolutions, expressly
setting out the resolutions taken at the meeting, shall be attached
to the minutes.
If a decision is taken outside a meeting, the decision must be recorded
in writing and that record shall be attached to the documents for the
next meeting of the Executive Board. |
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| 8. |
Decision-making |
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8.1 |
Decisions by the Executive Board
shall generally be made in meetings of the Executive Board. The Executive
Board may also take decisions outside a meeting. In that case, the Chairman
shall provide all members of the Executive Board with the agenda and
any documents for discussion. The members of the Executive Board shall
put forward their opinion on a proposal within a period set by the Chairman.
(The opinion of each member of the Executive Board shall be notified
to the other members of the Executive Board.) |
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8.2 |
The Executive Board may only pass
resolutions if at least three members of the Executive Board are present
or represented at the meeting or have put forward their opinion on the
proposed decision. |
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8.3 |
Resolutions shall be passed by an
absolute majority of votes. If the voting is tied, the Chairman shall
have a casting vote. |
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8.4 |
In addition to resolutions that
require the approval of the Supervisory Board pursuant to the law or
the Articles of Association, all resolutions by the Executive Board
on the following subjects shall also be submitted to the Supervisory
Board for approval: |
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the operational and financial objectives of
the Company; |
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the strategy to achieve the objectives; |
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the conditions used for the strategy; |
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entering into transactions involving conflicts
of interest of members of the Supervisory Board or of the Executive
Board or the external auditors; |
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transactions between partnerships, natural
persons or legal entities which directly or indirectly own at least
ten percent of the shares in the Company and which are of material significance
to the Company and/or these persons; |
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8.5 |
Proposed resolutions by the Executive
Board that require the approval of the General Meeting pursuant to the
law or the Articles of Association, shall also be submitted to the Supervisory
Board for approval. |
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8.6 |
Proposed resolutions by the Executive
Board that require advance approval of the Supervisory Board and on
which the Works Council has a right to be consulted, must first be approved
by the Supervisory Board. Such approval (if granted) shall be given
subject to a favourable recommendation by the Works Council. |
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8.7 |
The Executive Board shall not pass
any resolutions that pursuant to the law, Articles of Association or
these regulations require the approval of the Supervisory Board and/or
the General Meeting until such approval has been given. |
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| 9. |
Conflicts
of interest |
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9.1 |
The members of the Executive Board
shall avoid any conflict of interest or appearance of a conflict of
interest between the Company or its subsidiaries and members of the
Executive Board. |
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9.2 |
A member of the Executive Board
shall not: |
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enter into competition with the Company; |
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demand or accept a (substantial) favour from
the Company for him/herself or for his/her spouse, registered partner
or other life companion, foster child or relative by blood or marriage
up to the second degree; |
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provide unjustified advantages to third parties
to the detriment of the Company; |
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take advantage of business opportunities to
which the Company is entitled for him/herself or others. |
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9.3 |
Each member of the Executive Board
shall immediately report any actual or potential conflict of interest
that is of material significance to the Company, its subsidiaries and/or
the member of the Executive Board himself/herself to the Supervisory
Board and the other members of the Executive Board. The member of the
Executive Board who has an actual or potential conflict of interest
shall provide all relevant information, including information concerning
his/her spouse wife, registered partner or other life companion, foster
child and relatives by blood or marriage up to the second degree. The
Supervisory Board shall decide, without the member of the Executive
Board being present, whether there is a conflict of interest. |
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9.4 |
A conflict of interests exists,
in any event, if the Company or its subsidiaries intends to enter into
a transaction with a legal entity: |
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in which a member of the Executive
Board personally has a material financial interest; |
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which has a management board member who has
a relationship under family law up to the second degree with a member
of the Executive Board of the company; |
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in which a member of the Executive Board
of the Company has a management or supervisory position. |
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9.5 |
A member of the Executive Board
shall not take part in any discussion or decision-making that involves
a subject or transaction in relation to which he or she has a conflict
of interest. |
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9.6 |
All transactions in which there
are conflicts of interest with members of the Executive Board shall
be agreed on terms that are customary in the industry concerned. Decisions
to enter into transactions in which there are conflicts of interest
with members of the Executive Board that are of material significance
to the Company, its subsidiaries and/or to the members of the Executive
Board require the approval of the Supervisory Board. Such transactions
shall be disclosed in the annual report, together with a statement of
the conflict of interest and a declaration that sections 9.3 to 9.6
inclusive have been complied with. |
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| 10. |
Provision
of information |
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10.1 |
The Executive Board shall provide
all shareholders in the Company and other parties in the financial markets
with equal and simultaneous information about matters that may influence
the share price.
The Executive Board shall provide the General Meeting with all information
that it requires for the exercise of its powers, unless prevented by
a substantial interest of the Company. If the Executive Board claims
a substantial interest, an explanation shall be given.
The Executive Board shall provide the Supervisory Board in good time
with all information needed for the Supervisory Board to perform its
duties. |
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10.2 |
The Executive Board of the Supervisory
Board shall separately report their dealings with the external auditor
to the Supervisory Board annually, including in particular their independence
(for example, the desirability of rotating the responsible partners
of an external audit firm that provides audit services, and the desirability
of the same audit firm providing non-audit services to the Company). |
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10.3 |
At least once every four years,
the Executive Board of the Supervisory Board shall conduct a thorough
evaluation of the functioning of the external auditors within the various
entities and the different capacities in which the external auditors
act. The main conclusions of this evaluation shall be communicated to
the General Meeting for the purposes of assessing the nomination for
the appointment of the external auditor. |
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| 11. |
Confidentiality |
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Unless the Regulations, Articles
of Association or applicable law or regulations provide otherwise, each
member of the Executive Board shall treat all information and documents
he or she obtains in the performance of his/her duties as a member of
the Executive Board as strictly confidential.
This clause shall continue to apply even after a member of the Executive
Board ceases to be a member. |
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| 12. |
Amendments |
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These regulations may only be amended
if the Executive Board so decides (and the Supervisory Board/General
Meeting have approved the amendment). Such amendment shall be set out
in writing. |
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